Privacy Policy

Last updated: May 2026

1. Who We Are

CoffeeFairs.com is operated as an independent platform providing information about professional coffee trade events and exhibitor representation services. References to "we", "us" or "our" refer to the operator of this website.

2. What Data We Collect

We collect personal data only when you voluntarily submit it through the contact forms on this website. This may include:

• Your name and company name
• Your email address
• Information about your sector and interests as submitted in the form
• Any message content you choose to include

We do not use cookies, tracking scripts or analytics tools on this website. No data is collected passively from your visit.

3. How We Use Your Data

Data submitted through contact forms is used solely to respond to your enquiry and to provide the information or services you have requested. We do not use your data for marketing purposes without your explicit consent, and we do not sell or share your data with third parties except as described below.

4. Third-Party Services

Formspree: Contact form submissions on this website are processed by Formspree (formspree.io), a third-party service. When you submit a form, your data is transmitted to and temporarily stored on Formspree's servers before being forwarded to us by email. Formspree is GDPR compliant and operates under its own privacy policy, available at formspree.io/legal/privacy-policy. By submitting a form on this site, you acknowledge that your data will be processed by Formspree.

Hosting: This website is hosted on a third-party hosting platform (such as Netlify or GitHub Pages). These services may collect basic server logs including IP addresses for security and operational purposes. Both services are GDPR compliant.

5. Legal Basis for Processing

We process your personal data on the basis of your consent, given by voluntarily submitting a contact form, and on the basis of legitimate interest in responding to business enquiries.

6. Data Retention

We retain correspondence and enquiry data for as long as necessary to manage the business relationship or for a maximum of three years, whichever is shorter. You may request deletion at any time.

7. Your Rights

Under GDPR and applicable data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing of your data
• Lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us using the form on the Contact page.

8. Changes to This Policy

We may update this privacy policy from time to time. The date at the top of this page indicates when it was last revised. Continued use of the website after changes constitutes acceptance of the updated policy.